Robotic Process Automation Explained

What Is RPA ?

 

RPA is an abbreviation for Robotic Process Automation and is basically a piece of software program (RPA Robot) that can perform repetitive tasks normally performed by humans.

RPA Robots helps to automate portions of day-to-day work such as Data Entry, Data Manipulation, Data Extraction, filling forms and many other repetitive tasks.

VALUE of RPA ?

 

Reduce Cost: reduces cost by replacing human activities to perform repetitive tasks.

Increase Productivity: produces the same amount of output in less time.

Quality: higher accuracy and fewer errors.

 

WORKING of RPA ?

 

RPA Robots are capable of mimicking many-if not all human user actions.

They log into applications, move files and folders, copy and paste data, fill in forms, extract structured and semi-structured data from documents, scrape browsers and much more.

 

 

What Processes are relevant to RPA ?

High-volume, business-rules-driven and repeatable processes qualify for automation.

 

 

 

 

 

“Any company that uses labour on a large scale for general knowledge process work, where people are performing high-volume, highly transactional process functions, will boost their capabilities and save money and time with robotic process Automation.”

 

Institute of Robotic Process Automation

How does RPA Work:

 

 

Log into any application

 

 

Connect to system APIs

 

 

 

Copy and Paste data

Dedicated to Quality

Building brand integration and possibly funnel users.

Spark Better Business

Building brand integration and possibly funnel users.

Best in the Industry

Building brand integration and possibly funnel users.

Dedicated to Quality

Building brand integration and possibly funnel users.

Spark Better Business

Building brand integration and possibly funnel users.

Best in the Industry

Building brand integration and possibly funnel users.

 

Move files and folders

Process structures/ semistructured content from documents, PDFs, emails and forms

 

Read and write to databases

Dedicated to Quality

Building brand integration and possibly funnel users.

Spark Better Business

Building brand integration and possibly funnel users.

Best in the Industry

Building brand integration and possibly funnel users.

Dedicated to Quality

Building brand integration and possibly funnel users.

Spark Better Business

Building brand integration and possibly funnel users.

Best in the Industry

Building brand integration and possibly funnel users.

 

Open emails and attachments

 

 

 

Scrape data from the web

 

 

Make calculations

Dedicated to Quality

Building brand integration and possibly funnel users.

Spark Better Business

Building brand integration and possibly funnel users.

Best in the Industry

Building brand integration and possibly funnel users.

Dedicated to Quality

Building brand integration and possibly funnel users.

Spark Better Business

Building brand integration and possibly funnel users.

Best in the Industry

Building brand integration and possibly funnel users.

What are the business benefits of RPA ?

Robotic Process Automation is the technology that allows anyone today to configure computer software, or a “robot” to emulate and integrate the actions of a human interacting within digital systems to execute a business process. RPA robots utilize the user interface to capture data and manipulate applications just like humans do. They interpret, trigger responses and communicate with other systems in order to perform on a vast variety of repetitive tasks. Only substantially better: an RPA software robot never sleeps and makes no mistakes.

Benefits explained in 5 steps

step 01

higher accuracy

RPA Robots are programmed to follow the business rules in the process. They never get tired and never make mistakes. The RPA Robot complies to the rules and are consistent.

 step 02

improved compliance

Once instructed, RPA robots execute reliably, reducing risk. Everything they do is monitored. You have the full control to operate in accordance with existing regulations and standards.

step 03

rapid savings

RPA can reduce processing costs by up to 80%. In less than 12 months, most enterprises already have a positive return on investment, and potential further accumulative cost reductions can reach 20% in time.

step 04

easy scalable

Across business units and geographies, RPA performs a massive amount of operations in parallel, from desktop to cloud environments. Additional robots can be deployed quickly with minimal costs, according to work flux and seasonality.

step 05

increased productivity

Employees are the first to appreciate the benefits of RPA as it removes non-value-add activities and relieves them from the rising pressure of work.

How to deploy RPA ?

A purchase order process could have 600+ variants, based on industry, order

value, geography, if the initial order was rejected, price changes, and more. Furthermore,

many of these steps are handled by different roles and teams. The

more effort you invest in understand your current processes and its shortcoming,

the less errors your deployment will encounter.

 

Discovery

In order to automate your processes, you need to understand what you actually want to automate.

Most enterprises have complex workflows for dealing with different situations, and training the software robots to understand these workflows is usually the most time consuming step.

Configuration

Once you understood your processes yourself, you’ll have to teach your software robots to understand your processes too.

Different robots have different ways to capture this data, from drag and drop to simple coding.

 

Monitoring & Servicing

Once your robots are deployed, you’ll need to monitor them regularly to ensure that they are operating properly.

Are all the cases being processed as expected? What sort of improvements can you make? Are your business processes changing in the future?

Get Started

is your organisation deploying a RPA initiative ?

Contact us to see how ZENNture can help!